Planning and staffing with AI

Ask about people and capacityCopy Anchor Link

In the assistant, a manager can ask planning questions in plain language, for example "who on my team is free next week?" or "who is a good fit for this task?". The assistant answers with facts it reads for you, the same way the screens show them:

What you see is exactly what you could see on the pages. Managers see the people in their own teams. Everyone else sees only themselves. People outside your scope are left out of the answer. Leave shows only as "on leave", never the type or reason, and pay is never used. When a source cannot answer, the assistant says "unknown" instead of guessing.

Assigning several items at onceCopy Anchor Link

When a manager staffs several work items together, Akollo proposes one person per item so the overall fit is as high as possible. It respects the rules:

• only people who are eligible for the item,
• nobody on leave,
• nobody beyond their free hours or the allocation limit,
• no one person loaded with more than a fair share of the items.

If an item has nobody who fits, it stays unassigned rather than going to someone who does not. The same facts always give the same proposal, and a manager still confirms every assignment.

Staffing suggestionsCopy Anchor Link

Ask the assistant "who should take this?" on one or more work items. For each item, you get a card with up to three best-fitting people from your own teams and one growth pick. A growth pick is someone who meets the rules but has less proven experience, so the work can help them grow. Each person shows how they fit on skill, availability, familiarity with the project and current workload. Akollo calculates the ranking and the numbers. The assistant may add a short explanation, but it never changes the order. When you staff several items together, Akollo also marks the person it proposes for each item so nobody is overloaded.

Nothing is assigned until you press Assign. People who break a rule (for example, separation of duties) are never offered. Pay is never used.

Draft a project planCopy Anchor Link

Describe what you want to achieve in a few sentences, pick the project it belongs to and, if you like, a starting outline (software delivery, campaign or process improvement). The assistant drafts a plan of epics, stories and tasks with estimate ranges and dependencies. It shows a preview with the number of items and the total estimate. Nothing is created yet: you can edit the draft like any other breakdown.

When you choose Create, the items are added to the project with your permissions. A large plan needs a second pair of eyes. When a plan, together with the plans its author created in the same project during the last day, has more than 20 items, someone with plan-approval rights other than its author must approve it first. Akollo sends the approval request when you try to create the items. Once it is approved, the items can be created. If the plan is edited, it needs a new approval. Your goal text is treated as information only, never as instructions to the assistant.

Break down a work itemCopy Anchor Link

On a work item, choose Break down. The assistant drafts child items for it from its title and description, with estimate ranges, and opens the draft so you can review and edit it. Only item types that can sit under the item are used (for example, stories, tasks and bugs under an epic). When you create the items, they are added as children of the original item. If the draft cannot be made right away, the draft page still opens so you can try again or write the breakdown yourself. The button is shown to people who can create breakdowns, on items and projects that are still open.

FAQCopy Anchor Link

Related pagesCopy Anchor Link

• AI assistant
• Skill signals
• Capacity
• Planning